Camps on Campus Important Family/Parent Information

Certain camp documents are located in your camper’s online profile to enhance security and privacy. These include:

• Camp agenda/activities/classroom locations
• Maps to classrooms and parking
• Instructor’s Blog
• Photos from the classroom throughout the week
• And more!

To access the online documents before camp begins, log-in to your camper’s account and click on “Online Resources” underneath the camp name.

Need to get in touch with our camp staff?

Do you have a question regarding logistics?

Camps on Campus is a mobile program meaning the staff directly supervising campers typically are not in an office during the day with a landline phone. Additionally, cell service on campus is not always reliable in all campus locations. All counselors and professional staff are equipped with 2-way radios with constant connection to our main office.

For that reason, the best way to reach camp staff is through our Registration/Customer Service office in the School of Professional Studies. Those staff members are equipped with 2-way radios that immediately reach all camp staff or individual camp staff on the main campus.

Phone: 704-687-8900
Email: youthprograms@charlotte.edu (multiple people monitor this email account)

Need assistance with payment or registration?

Contact our Registration/Customer Service office by phone or email during the business hours of 8:00am-5:00pm

Phone: 704-687-8900
Email: ceregistration@charlotte.edu (multiple people monitor this email account)

Do you have questions that are specific to your child’s camp for the week?

Need to share a concern or important information?

We recommend contacting your instructor directly via email. You can find your instructor’s contact information in the guardian portal. Email addresses are located in the camp agenda for the week. We ask that you also copy our summer camp email at youthprograms@charlotte.edu to ensure our leadership staff is aware of your needs.

In the guardian portal you will also find our guardian tip sheet, directions, camp photos, camp blog, dash placard, and more!

COVID-19 Information per UNC Charlotte Emergency Management Website: https://ninernationcares.charlotte.edu/covid-19-information/

All medications and conditions affecting the camper (either medical or learning-based) should be documented so that we can provide the best experience for each camper.

All medicines must remain with the camper at all times. Throughout the day, the camper may be with one counselor or another and we want to ensure that no matter which adult is accompanying the camper, that they have access to the medicine. All adults assigned to a particular camp have documentation and instructions provided by the family.

If you have updates for the camper’s profile, please call (704) 687-8900 to have that updated prior to camp.

• Go over the Niner Character Promise with your camper and be sure they know expectations and consequences.
• Be on time for drop-off and pick-up.
• Communicate camp information with other designated adults/family members.
• Be accessible by phone (incoming #s from camp staff may vary).
• Communicate the needs of your camper on the camp application (call 704-687-8900 or email youthprograms@charlotte.edu with updates).
• Label all belongings and leave valuables not needed for camp at home.
• Be sure the camper is registered under CAMPER name; not parent name. If you registered online, some parents list their own name on the profile and that is the name that will appear on our roster. Contact us prior to camp if you are unsure.
• Remember to pay remaining balances at least two weeks (14 days) prior to each camp to retain your registration. No exceptions can be made.
• Check your Online Resources prior to each camp. If you registered via a family account, keep an eye on your email and spam box 7 and 3 days prior to camp for a link to these resources.
• View Registered Camper Information for additional resources.
• Download LiveSafe -- a free, downloadable app that provides communication channels to Police and Public Safety and links to emergency contacts and evacuation plans.
  • LiveSafe website
  • UNC Charlotte Mobile Apps

• Comfortable Clothing
• Athletic Shoes or sandals with backs
• Refillable water bottle (with name)
• Snacks (no nuts) or cash for vending
• Backpack/bag
• Medications/EpiPen if applicable (remains with camper)
• Positive Attitude 

Address: Belk Hall 8938 CAMERON BV, Charlotte NC 28223

View Map

Morning Campers (1st and 2nd grade)

• 8:45am-9:00am  drop-off in classroom
• 12:00pm-12:15pm pick-up in classroom

Afternoon Campers (3rd-6th grade)

• 12:45pm-1:00pm drop-off in classroom
• 4:00pm-4:15pm pick-up in classroom

Parking Instructions

• Enter Union Visitor Deck off of Cameron Blvd. (visitor entrance is on the right, up the hill when facing the parking deck)
  • Visitor Deck Address for GPS: 8755 STUDENT UNION LN, Charlotte NC 28223
• Take your entrance ticket when entering the parking deck and keep with you.
• Proceed to top level of parking deck to access pedestrian bridge into Student Union (or take elevator/stairs to top level after parking to access pedestrian bridge)
• Exit Student Union through lobby’s main entrance, CHHS will be directly across Craver Rd. on your left.
  • CHHS Address for GPS: 8844 Craver Rd 
• Classroom is Room 124 on the first floor. Please check-in your camper with the Play-well TEKnologies staff.
  • When you return to pick-up your camper, please make sure you have your check-out placard with your camper’s name on it for secure check-out.
• When returning to Union Deck, feed your entrance ticket to the self-serve kiosk. No charges are incurred in the first 15 minutes. There is $1 charge for the first 30 minutes after that.

Reasonable and appropriate accommodations will be made available upon request for persons with disabilities. Accommodation requests must be specifically relayed at least two weeks prior to the start of the program. 

You must notify both the School of Professional Studies and the UNC Charlotte Office of Disability Services with accommodation requests and notify them of your status as a Continuing Education student. 

When calling the Office of Disability Services, please indicate the continuing education course you are taking.

For evacuation information, please visit the Disabilities Services website.

Camps on Campus seeks to foster an inclusive, positive, learning and social environment for our campers. Through our new Niner Character Promise, and with the help of our camp families, we seek to educate our campers prior to their camp experience about the expectations we have regarding camper conduct and attitude while participating in Camps on Campus programs.
During the registration process, we will ask that families registering confirm that they will review the following Niner Character Promise with their camper prior to camp. We will also utilize and refer to the Promise during staff training and throughout the camps.

As a Camps on Campus Participant, I promise to:

1. Treat my fellow campers and staff with kindness, respect, and cooperation in my words and actions at all times and NOT use bullying words or behavior or disrupt the camp experience of others (review all information on bullying and related consequences below).
2. Seek help from camp counselors, instructors, or staff in resolving conflict especially if it is something I do not feel I can resolve on my own.
3. Respect the property of the university buildings as well as other people's property
4. Notify my camp counselor, instructor, or staff immediately if I witness a violation of this Niner Character Promise.

Bullying vs. Teasing --from the American Camp Association

What are examples of unacceptable social cruelty at Camps on Campus:

• Teasing
• Exclusion
• Bullying
• Rumoring
• Ganging Up

Is teasing ever acceptable?

We recognize that when working with young people. teasing does not always equal bullying. Teasing may be acceptable when these elements are all present:

• Everyone gets an equal share of the teasing within the group (one person is not being ganged up on)
• People are not making fun of someone's disability, ethnicity, faith, or other characteristics beyond the person's control
• It is not repeated over and over again
• It is not meant to physically or emotionally harm in any way
• If you ask the person to stop the teasing, they will immediately
• The teasing comes from someone you are close to (close friend, family member)

How are violations of the Niner Character Promise handled?

Please refer to our behavior framework below for procedures that will be followed if a camper is observed or reported for breaking the Promise.

One of our top priorities at Camps on Campus is safety and that includes preventing communicable illnesses between campers. If your camper has a communicable illness, please keep them home. If a camper is dropped off at camp and a communicable illness is suspected (symptoms may include a fever, pink eye, vomiting, diarrhea, head lice, etc.), you will be notified to pick up your camper immediately. Camps on Campus adheres to North Carolina state recommendations for childcare facilities that guardians (or other authorized adults) must pick up their sick camper within 30 minutes of notification. Campers may return to camp with a note from a physician approving the return. No full or partial refunds are available for incidences of illness including a positive COVID test the week of camp. Please see the Niner Nation Cares website at ninernationcares.charlotte.edu as it serves as an information resource for students, faculty, staff and visitors to understand ways to stay safe on and off campus, along with health protocols in place on campus. This website is continually updated, and should be checked regularly.

In order to be fair to all our valued campers and parents, no exceptions can be made to this policy.

Payment refunds (except for the non-refundable deposit) will be made up to 14 days before the start of a camp for cancellations. After that time , no refunds can be made. When camps are full, we can put you on a waiting list. We occasionally have drops, so sometimes a space opens up in a "full" camp. Please be sure we have your current email address, so you will receive updates from us.

When making payments, parents will need to log into their account themselves. However, if assistance is needed, the registration team can assist with log in support.

2024 Camp Prices:

• $275/week for All Full Day Camps on Campus camps $100 nonrefundable, nontransferable deposit which will be put towards the registration fee.
• $395/week for Black Rocket partner coding camps. $100 nonrefundable, nontransferable deposit which will be put towards the registration fee.

To view our Niner Academy (Rising 9th-12th grade) pricing visit: https://youth.charlotte.edu/nineracademy

2024 In Person Camps:

• Instructional time from 9:00am-4:00pm
• Extended supervised hours available from 7:30am - 8:45am and 4:00pm - 5:30pm

Deposits

In order to be fair to all our valued campers and parents, no exceptions can be made to this policy.

Refunds/Cancellations

Payment refunds (except for the non-refundable and non-transferable deposit) will be made up to 14 days before the start of a camp for cancellations. After that time , no refunds can be made. When camps are full, we can put you on a waiting list. We occasionally have drops, so sometimes a space opens up in a "full" camp. Please be sure we have your current email address, so you will receive updates from us.

Scholarship Opportunities

We are thrilled to get the chance to provide financial assistance through our recent crowdfunding campaign. If you believe you qualify for financial assistance, please be on the lookout for our application. We aim to open our application in late January 2024. PLEASE NOTE:

• Camps will fill up quickly. Your application will be considered in the order it was received.
• Please be advised that financial assistance, as provided through our crowdfunding campaign, is contingent upon the amount of funds raised. Submitting an application does not guarantee that assistance will be granted.
• Applicants are selected on a first-come, first-served basis, as long as they meet the necessary qualifications outlined in our application. We appreciate your understanding of these terms and conditions.
• Open Enrollment is also a first-come, first-served basis. Submitting an application does not hold your seat in a camp.

Several community-based organizations in the Charlotte area including Communities in Schools and the Bruce Irons Foundation have sponsored individual campers in past years. Our deposit option does allow parents to pay for camp registration in installments. Balances are not due until two weeks prior to each camp week.

Don't miss your opportunity to register before seats begin to fill for your camp of choice.

• Online Registration will open to the public on January 24, 2024.

Save Time - Fill out Camper Safety and Medical Profile in Advance!

• You can get a head start on your camper's registration by creating a family account, adding your campers, AND completing their emergency and medical information profile prior to registration. 
• When you create your camper's emergency and medical profile, you will be asked to provide required information to help us keep your child safe and healthy during their camp experience.
  • This information includes emergency parent/guardian contacts, health concerns, and food allergies if applicable, medical contact information, date of birth, and any special needs or tips our Camps on Campus staff should know in order to keep your child safe and provide an effective learning environment. Please be prepared to provide this information during the registration process, as we will be unable to register a child without this.

Registration Options:

• Register online. This is the fastest, easiest registration option - no wait times and you can complete your camper online profile and emergency medical information prior to registration opening.  Register by creating your family account and adding your campers before selecting courses.
• Register by phone by calling our Registration Center at 704-687-8900.

University Policy - for security reasons we CAN NOT accept credit card/debit payments by fax, email or mail.

You can choose to pay the entire amount now or to pay just the non-refundable deposit now. Full payment for each camp is due 14 days before the camp starts. Payments are NOT automatically drafted, please ensure you meet payment deadlines in order to keep your seat in the camp.

Waitlist Information

Participants with family accounts are not able to join a waitlist. Instead they must use the camper's individual account. Also, due to limitations in our system, we are unable to enroll waitlisted participants through a family account. It must be done through the individual participant's account. As a general rule, we provide 24 hours for participants to enroll in an open spot. Once the window passes, the spot will be given to the next participant on the waitlist. Please ensure we have updated email addresses on file in order to receive notifications from us. Please call our Registration Center at 704-687-8900 for further assistance.

Studies have shown the social development benefits that take place when campers "unplug" from technology during their camp experience.

Camps on Campus understands the need for some of our campers to carry a mobile device with them for safety and security purposes. While we do allow the use of mobile devices during specific times, we discourage campers from bringing any valuables, including mobile devices. All our camp counselors have mobile phones and contact information of all parents and guardians and we can arrange for contact with your camper at any time.

If a camper does choose to bring a mobile device, we require that all campers adhere to the following technology guidelines as part of our Niner Character Promise.

1. As with any valuable brought to camp, there is a risk assumed by the camper and their family of theft or damage to the device. In bringing a mobile device to camp, the camper and family assumes all liability.
2. The mobile device may only be used by the camper during non-classroom hours/breaks such as lunch time and at drop-off/pick-up. If a camper needs to use their mobile device to contact a parent or for another emergency during classroom time, they must notify their camp counselor.
3. If a camper is using a mobile device during classroom hours, the instructor or camp counselor has the authorization to hold the device until approved break times. Additionally, Instructors or staff have the discretion and authority to ask their campers to place devices in a centralized area in the classroom during instructional time.